What the best external hard drive does

  • Is easy to use. It should be simple to set up the drive and configure the software (if any), even if you're not that tech-savvy.
  • Works fast. The best drives will both read and write files quickly, although speed will vary depending on what kind of connection you use.
  • Is built to last. You may not need an ultra-tough drive that can withstand fire and flooding, but at the least, you want one that can withstand everyday problems like a power outage or falling off a desk.
  • Comprehensive warranty. In addition to protecting you if your external hard drive breaks, a long warranty (at least two years) is a sign of reliability.
  • Bang for your buck. A typical price for 1 TB of storage is around $75 for a portable hard drive and somewhat higher for a desktop model.

Know before you go

How much storage do you need? In general, the bigger the capacity, the less you'll pay per byte, so it makes sense to get the biggest drive you're likely to need. The highest capacity external hard drives for desktop use can have up to 4 TB of storage, whereas portable models rarely offer more than 2 TB. Those who intend to back up a lot of multimedia files like photos and videos should consider a drive with at least 1 TB.

How will you use the drive? If you'll need to take data on the go, consider a portable drive that's small enough to carry with you and doesn't require an external power supply. While these generally hold less data than desktop drives (typically maxing out at 2 TB), most still offer enough capacity for most personal storage needs. Also, portable drives pull power solely from the USB port, so they can drain a computer's battery faster than a desktop drive. A network-attached storage (NAS) device is best for people or businesses that need to back up multiple computers or access files on a shared network.

How will you hook it up? An external hard drive is useless if there's no way to connect it to your computer. Most drives can handle a USB 3.0 connection, and some newer drives can use eSATA or Thunderbolt -- the gold standard for speed. If you have an older computer, with support only for USB 2.0, an external hard drive will still work fine, but data transfer rates will be somewhat reduced. A few drives offer wireless connectivity, which can be especially handy for use with a tablet or smartphone.

What kind of computer do you have? Some external hard drives come with preloaded software that can make backing up files easier. However, in many cases, the supplied software is for Windows only. Mac users need to make sure that the drives they buy are either formatted specifically for a Mac or can work with Mac-compatible third-party software, such as Apple's Time Machine.

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