How to Customize WPS Office to Suit Your Workflow: Free Download Edition

WPS Office is a popular office suite that offers a wide range of features and functionalities for users. Whether you are a student, professional, or business owner, customizing WPS Office to suit your workflow can greatly enhance your productivity and efficiency. In this article, we will explore various ways to customize WPS Office and make the most out of its free download edition.

Personalizing the Interface

One of the first steps in customizing WPS Office is personalizing its interface according to your preferences. The software provides various options for adjusting the appearance and layout of its interface. To begin with, you can change the color scheme by going to the “View” tab and selecting “Interface Style.” Here, you will find several predefined themes to choose from.

Additionally, you can modify the toolbar by right-clicking on it and selecting “Customize Toolbar.” This allows you to add or remove icons as per your requirements. You can rearrange them by dragging and dropping or even create new toolbars for specific tasks.

Customizing Templates

Templates are an essential part of any office suite as they provide pre-designed layouts for documents, presentations, and spreadsheets. With WPS Office’s free download edition, you have access to a vast library of templates that you can customize to meet your needs.

To customize a template in WPS Writer (the word processing application), simply open the template and make changes as required. You can modify fonts, colors, layouts, and insert or delete sections according to your preferences. Once customized, save it as a new template for future use.

Similarly, in WPS Presentation (the presentation application), you can customize templates by changing backgrounds, fonts, slide layouts, and adding or removing elements like images or charts.

Creating Keyboard Shortcuts

Keyboard shortcuts are an excellent way to speed up your workflow and perform tasks more efficiently. WPS Office allows you to customize keyboard shortcuts for various actions, such as saving a document, formatting text, or inserting objects.

To create keyboard shortcuts in WPS Office, go to the “Settings” menu and select “Customize Shortcuts.” Here, you can assign your preferred key combinations to specific functions. For example, you can set “Ctrl+S” to save a document or “Ctrl+B” to bold text. By customizing shortcuts according to your workflow, you can save valuable time and effort.

Integrating Cloud Services

In today’s digital age, cloud storage has become an integral part of many workflows. With WPS Office’s free download edition, you can seamlessly integrate popular cloud storage services like Google Drive, Dropbox, and OneDrive.

To integrate cloud services in WPS Office, go to the “File” tab and select “Cloud Storage.” From here, you can add your accounts for different cloud storage providers. Once added, you can easily access and save documents directly from these platforms without the need for manual file transfers.


Customizing WPS Office to suit your workflow is not only convenient but also enhances productivity by tailoring the software according to your preferences. By personalizing the interface, customizing templates, creating keyboard shortcuts, and integrating cloud services with the free download edition of WPS Office, you can optimize your working experience with this powerful office suite. So go ahead and explore the various customization options available in WPS Office – it’s time to make it work for you.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.