Step-by-Step Guide: How to Convert an Image to Text in Word

Have you ever come across a situation where you needed to convert an image into editable text in Microsoft Word? Whether you’re dealing with scanned documents, screenshots, or any other image that contains text, converting it into editable text can save you time and effort. In this step-by-step guide, we will walk you through the process of converting an image to text in Word.

Step 1: Inserting the Image

The first step is to insert the image into your Microsoft Word document. To do this, open your Word document and place the cursor at the desired location where you want the image to appear. Then, go to the “Insert” tab in the top menu and click on the “Pictures” button. A file explorer window will open, allowing you to navigate to the location where your image is stored. Select the image file and click on “Insert” to add it to your document.

Step 2: Using Optical Character Recognition (OCR)

Once you have inserted the image into your Word document, it’s time to convert it into editable text using Optical Character Recognition (OCR) technology. Microsoft Word has a built-in OCR feature that can recognize text within images and convert it into editable format.

To start the OCR process, right-click on the inserted image and select “Copy Text from Picture” from the context menu. This action will trigger Word’s OCR engine and extract any visible text from the image.

Step 3: Pasting Text from Picture

After initiating the OCR process, place your cursor at a desired location in your document where you want to paste the extracted text. Then, right-click again and select “Paste” from the context menu. Alternatively, you can use keyboard shortcuts such as Ctrl+V (Windows) or Command+V (Mac) for pasting.

Word will then paste the extracted text from the image into your document. The text will be in editable format, allowing you to make any necessary changes or formatting adjustments.

Step 4: Editing and Formatting

Now that you have successfully converted the image into editable text, you can proceed to edit and format it according to your needs. You can use Word’s powerful editing tools to modify the text, such as changing font styles, adjusting spacing, adding bullet points or numbered lists, and much more.

Additionally, if there are any errors or inaccuracies in the extracted text, you can manually correct them using Word’s editing features. This ensures that the final output is accurate and reflects the original content of the image.


Converting an image to text in Microsoft Word is a simple process that can save you time and effort when working with documents containing non-editable images. By following this step-by-step guide, you can easily extract text from images using Word’s built-in OCR feature and make necessary edits or formatting adjustments as needed.

Next time you encounter an image that needs to be converted into editable text in Word, remember these steps and streamline your workflow with this handy feature.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.